Question:
How to convert existing keyword fields into "unlimited" keyword fields in DocuWare 6.8?
Answer:
The following article describes how to achieve unlimited keyword fields for existing keyword fileds:
In DocuWare 6.8 the limitations of keyword fields like 20 characters per entry and 64 entries per keyword fields are not existing any more. Now you can unlimited keywords with a maximum of 255 characters per entry.
If you want to convert existing keyword fields into the new type of keywords you follow these steps:
- Open DocuWare Administration
- Add a new keyword field to the file cabinet◦Make sure they are added to all Store- and Search dialogs where the old fields show up
- Create a new Autoindex workflow
- Type of external data source: Database Connection
- Iterated records: File cabinet
- Database Connection: Content Table: <filecabinet table>_<old key word table>
- Matchcode:
- DWDOCID = DWDOCID
- Process
- all external entries
- Replacements:
- Indexfield: <Name of New Keyword>
- Entry: Field
- Replacement: <DWKEYWORD>
- Finish the Autoindex workflow --> save
- Start the Workflow once