if your Docuware is at 6.12, there is a new feture that makes the task very easy/ Just do a search for doctype='wrongspelling' and from the result list menu select "Change Index entries for all documents" and set doctype to 'CorrectSpelling"
there is a way to remove a stamp, which invloves editing the document header (XML file). Obviously, not recommended by Docuware, but works for me.
We had a similar need - to clip (or staple) multiple documents based on certain index criteria, such as Order#s being the same, as an example.
The StpleWare Stapler is certainly a great 3rd party add-on that would do this, but we developed our own REST API based program that serves our needs better. It is not that difficult, especially if you have a developer on staff who could write C# code.
the setting 'Allow New Entries' is in Docuware Configuration - File CAbinet - Permissions - Advance Permissions (Ebnable) - Custom Profile - Index Fields Tab - and here you can find 'May be Empty' and 'Allow new entreis' checkboxes.
I wish they made these two as properties of dialogs instead FC profiles
Did you know that if Edge Browser is used for Docuware client,, you can drag and drop items from MS Outlook (both attachments and whole emails) directly to a Tray? I have not seen it mentioned anywhere. Was very embaarassing to be told about this by a user who discovered this byan an accident.
Can anything be done to have it working with other browsers? I think ability to do this was pretty high on endusers Docuware wishlist..
We've develoed a standalone Docuware API based program which re-writes specified index fields for specified Docuware documents. This program is called by abovementioned SQL trigger with required parameters specified (DOCID, Field)
there is a 3rd party Docuware Add-on (StapleWare Deficiency Manager) that will do what you ask, and more
we use a custom stand alone Docuware API .NET 'rewrite' program that is activated by a SQL trigger (IF UPDATE of STATUS field). This solution does not require any changes to existing ERP processes.
If 'allow new entires' right is not granted to a user, and user tries to store/change index to a value that is not yet present in the File Cabinet (even though it might be on the select list), you'd get this error. What you need is to store a 'placeholder' document that will have Status=Approved and will never be changed, or make sure a document with status=Approved always exists in the FIle Cabinet.
most likely the user customized this particular reslult list (e.g. changed columns order) - then the changes to colum order made tn the Administration/Configuration will not show.
To clear the user custom settings see the following KB Article: