Question:
How do you use the Migration Workflow?
Answer:
Use the migration workflow to migrate data from DocuWare disks to other DocuWare disks within a file cabinet.
Use the migration workflow to migrate DocuWare 4 disks to DocuWare 5 disks.
COLD Documents
When migrating within a file cabinet in DocuWare 5 mode, you will find that COLD documents are not included. They remain on the source disk.
Using DocuWare Disks
You define the setting determining which DocuWare disks are used for a migration in the wizard used to create the migration workflow, in the "Destination" area. The file cabinet-specific settings "Automatically create new disk" and "Automatically switch to next disk" also have an influence on which disks are used (Organization/File Cabinets/<File cabinet x>/Documents). If the "Automatically switch to next disk" option is selected, the migration workflow does not necessarily use the next disk, but the next free disk.
Document Flags
The associated document flags are transferred also during migration: Protected, COLD, Locked und Deleted.
Special features of Protected flag
The document will still be marked as Protected in the target file cabinet, and it will still have the original user ID, in order that the document remains protected for that user. However, if this user does not exist in the target system or has no rights to the target file cabinet, no one can access the document.