Question:
Is a subsequent encryption or compression for file cabinets possible, for example, after upgrading from a Professional Server License to an Enterprise Server License or simply on the fly?
Answer:
The encryption as well as the compression can be activated for file cabinets at any time in the DocuWare Administration. It is required to use a Enterprise Server License.
The relevant settings for the encryption of documents can be defined as follows:
DocuWare Administration - Organization x - File Cabinets - General Settings File Cabinet
There are the following encryption options:
- No encryption: Documents remain unencrypted (standard setting);
- Only document: Documents are encrypted, but the document headers remain unencrypted;
- Document and Header: Both the documents and their associated headers are encrypted; This option is recommended if you want the documents to be encrypted and compressed before being stored in a storage location.
The relevant settings for the compression of documents (WinZip format) can be activated as follows:
DocuWare Administration - DocuWare System - Storage Locations
There are four options for the compression level:
- Low
- Medium
- High
- None
If "None" is chosen, all files of a document are combined into one file, but the document itself is not compressed.
Important: These settings affect only newly stored documents! Already stored documents cannot be encrypted or compressed retrospectively. Documents that have been stored before this option was enabled can be migrated to a new file cabinet disk by a Migration Workflow. Afterwards, these documents will be also encrypted/compressed.
These options are not available for CAS storage locations.
Please note: The encrypted documents can only be decrypted by the DocuWare system through which they were created! Please perform a backup of the DWSystem database before migrating the whole DocuWare system, otherwise the documents may no longer be decrypted on a new database.
