How to aquire the full name of a user that completed a Task in order to use it in a new Task

Dear all,

within a workflow we have a Task that is generated for multiple users. Which ever user completes the task first the workflow is then proceeding to the next step. Our goal is to dynamically acquire the full user name of the user that actually fullfiled the task in order to be able to use it in an other task. Could you describe the method with and without the use of a "global variable" ( user's full name).Thank you.

Hello Panagiotis Basakidis,

you can use an "Assign data" step after the task. There you can use the Workflow System Variable "User from last decision", see screenshots (in German). In this example, my index field "Status" will hold the DocuWare username from the user who completed the task.







Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hello thank you for your reply,
unfortunately the images are not visible.

Because our index fields are pre-defined by the customer and do not include a status field (like in your case)  we have stored the information captured from the assigned data to a workflow global variable named " User's Full Name" but how will we use this information to be assigned to a task later in our workflow?
Regards, panos.
 

The images not loading is probably related to your browser settings or a proxy server, try from another browser or device.

The index field "status" was just an example, you can use a global variable instead just fine.
If you want to assign a task to this user later on, the variable type needs to be defined as "User from a group" instead of "Text".
Then you can use an "Assign to"-step before the Task to assign to the person whose name is stored in the variable.

Keep in mind that you need to use the DocuWare Username in the variable, which is not necessarily (but could be) the users full name - depends on your/the customers naming scheme.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant