The DocuWare user identification consists of three components: the user name, the user ID and the password.
| Components | Permissible number of characters | Permissible characters |
| User name | Up to 32 characters | All characters except blanks at the beginning or end of name |
| UserID | Up to 8 characters | Upper case letters, digits, underscore (no special characters such as umlauts, accents or Cyrillic characters) |
| Password | Up to 32 characters | Case sensitive (distinguish between uppercase and lowercase letters) All characters possible |