detect duplicates in Cloud-1522333579

Has anyone figured out a way to detect duplicate documents on a cloud system? With no access to the database, I can't figure a way out to do it.

Find out your File Cabinet database table name (here is FCTABLE) and names of fields that determine your duplicity criteria  (here VENDOR_ID and INVOICE_NUMBER) 

1. Create a new field in the FC that will indicate non-duplicates (DSTATUS)

2.Create an Autoindex Workflow as following:

External Data Source: Database Connection

Iterated records are in External Data Source - THIS IS IMPORTANT!!!

your FC - no filter (unless fully understand the need of a filter)

Database Connection - Select GUID for your cloud database connection

SQL statement : SELECT DISTINCT VENDOR_ID, INVOICE_NUMBER from FCTABLE

MatchCode on VENDOR_ID and INVOICE_NUMBER

Process First found Document - THIS IS IMPORTANT!!!

Assignment Index Replacement: DSTATUS=NOT DUPLICATE

3. Run the Workflow.

4.Run a Search, observe the result list - all duplicates should have field DSTATUS empty.

5.(Optional and to be used with care only if fully understand) Create a deletion Workflow

This is great, Josef. Thank you!

Josef,

This sounds interesting but clarify this for me a little. First, I am using an on premises system so I think what your saying is to set up a database connection using the same file cabinet as if it was an external source, and iterate this source using the SQL statement. Then configure the match codes and use the repcement option in the status field. Have I got it? You said that the 'Process first found document' is important, why is that? Could you send me a screen shot or two of how you have yours set up?

Many thanks, you have been very helpful. You can email me at steve.shriver@keymarkinc.com if that is more convenient.