Gerardo Lisanti Team Leader Product Management

Hi Jason,

try to use the "is (where clause)" condition with "THISMONTH".

Viele Grüße / With best regards,
--
Gerardo Lisanti
Product Manager  |  DocuWare GmbH

 

Hi Pedro,

you can do this by retrieving the entries in the file cabinet with a suitable WHERE statement.
The steps are to find the entries, temporarily store the DOCIDs in a global variable, and then count the entries in the global variable.
However, since retrieving the entries from file cabinets is limited to 100, this only works if you want to count up to 100 (see example below)

Example: Count the documents with "Document Type" = "Invoice In" and return the number to a global variable MyCount.
Perform following steps in a workflow wihtin the Workflow Designer:

• Create a global variable of type Keyword, e.g. MyKeyword
• Create a global variable of type Integer, e.g. MyCount
• Add an Assign Data activity
• There add a new assignement
  • Choose destination global variable MyKeyword
  • Choose source File Cabinets
  • Select the file cabinet and the field, e.g. DOCID
  • Specify the WHERE clause, e.g. DOCUMENT_TYPE = 'Invoice In'
  • Set the "Maximum number of returned documents" to "100"
• Add a second assignment
  • Choose destination global variable MyCount
  • Choose source Arithmetic Expression
  • Use expression: Count(GV_MyKeYword)

For more informations on the Workflow Expressions see: https://go.docuware.com/workflow-expression-parser


If you want to count more than 100, you will need to solve this via a web service request from the workflow to any middleware, which takes the request from the workflow, does the count and returns the result to the workflow.

You can do this for example using an iPaaS platform such as make.com.

• Set up a new scenario and add "incoming webhook", where you send the request from the workflow.
  • You'll get a URL which has to be registered in the DocuWare system as a web service.
• In Workflow Deisgner add a web service activity and configure the request to the the registered web service.
  • Within the request you could for example also provide the values which should be searched for (HTTP Query or Body)
• Once the request is received by iPaaS platform, use the DocuWare connector to perform the search (search for documents).
• After that send a "webhook response" including the count result (total_number_of_bundles) from the DocuWare connector back to the workflow.

For more information on the DocuWare connector on Make.com see: https://www.make.com/en/help/app/docuware​​​​​​​

​​​​​​​
Viele Grüße / With best regards,
 --
Gerardo Lisanti
Product Manager  |  DocuWare GmbH

Hi Frederic,<br> <br> yes, DocuWare Version 7.5 supports following operating systems:<br> &nbsp; <ul> <li>Windows 8.1 (32+64bit)</li> <li>Windows 10 (32+64bit)</li> <li>Windows Server 2012 R2 (64-bit)</li> <li>Windows Server 2016 (64-bit)</li> <li>Windows Server 2019 (64-bit)</li> </ul> <a href="https://help.docuware.com/#/home/82276/2/2" target="_blank">https://help.docuware.com/#/home/82276/2/2</a><br> <br> Viele Grüße / With best regards,<br> &nbsp;<br> --<br> &nbsp;<br> Gerardo Lisanti<br> Manager Product

Hi Marcin,<br> <br> please check our White Paper System Architecture, section&nbsp;<a href="https://help.docuware.com/#/home/60980/2/2" target="_blank">Scalability<br> https://help.docuware.com/#/home/60980/2/2</a><br> <br> With an ENTERPRISE License you can set up Scaling Forms "XS" to "L".<br> <br> Viele Grüße / With best regards,<br> <br> --<br> <br> Gerardo Lisanti<br> Manager Product

Hi Peter,<br> <br> please find more information in the Whitepaper DocuWare Cloud - Section Data Security and Data Protection:<br> <a href="https://help.docuware.com/#/home/64594/2/2" target="_blank">https://help.docuware.com/#/home/64594/2/2</a><br> <br> Viele Grüße / With best regards,<br> &nbsp;<br> --<br> &nbsp;<br> Gerardo Lisanti<br> Manager Product

Hi Jon,<br> <br> yes, that's right you can create your own preconfigured solutions.<br> The message you are referring to is a cautionary message indicating that there are certain limitations.<br> So it is not meant to simply "clone" a system.<br> <br> Please find more information in the manual, here:&nbsp;<a href="https://go.docuware.com/preconfigured-solutions-manual" target="_blank">https://go.docuware.com/preconfigured-solutions-manual</a><br> <br> Viele Grüße / With best regards,<br> <br> --<br> <br> Gerardo Lisanti<br> Manager Product

Hallo Moritz,

das ist über den Suchdialog aktuell leider nicht möglich.
Als Workaround kannst du eine neue Liste in der Archivkonfiguration anlegen und dabei den Suchoperator "Is Empty" verwenden
(siehe screenshot)


Viele Grüße / With best regards,

--

Gerardo Lisanti
Manager Product

Hi Angel,
yes, you can see the currently logged in users in the "Connections Overview" in the DocuWare Administration:
 

• Log in to DocuWare Administration as administrator
• Select the organization on the left
• Then in the top menu open "Tools" > "Connection Overview" or click the appropriate button
• In the Connections Overview all connections to the DocuWare system are listed
• To find out how many users are currently logged in, filter for "License Type" = "DocuWare Client (...)"

I've also attached a screenshot.

Viele Grüße / With best regards,

--

Gerardo Lisanti

Manager Product

Great!

Yes, the DocuWare Classic app is deprecated and no longer actively maintained; i.e. no bug fixes or further developments will be provided.

You'll find the current DocuWare Mobile app here:

• Android: https://go.docuware.com/mobile-playstore
• iOS: https://go.docuware.com/mobile-appstore

Viele Grüße / With best regards,

--

Gerardo Lisanti

Manager Product

Hi Jalila,

In order for the DocuWare Mobile App to connect to your DocuWare Cloud, you must first establish the connection by specifying the URL of your DocuWare Cloud organization. This way, the app knows which DocuWare Cloud to connect to.

This is done either by scanning the QR code available in your DocuWare Cloud menu "Mobile Apps" (see screenshot) or by manually entering the address (optorg.docuware.cloud).
After that, the DocuWare login screen will appear.
If Single Sign-On is configured and enabled for your DocuWare Cloud, you will see the "Continue with Microsoft" button there.


Viele Grüße / With best regards,

--

Gerardo Lisanti

Manager Product