How to Copy Documents from DocuWare to Google Drive using Make.com

Views:

Question:
How can I setup a process in Make.com for copying documents from DocuWare to Google Drive?

Answer:
Please refer to the following guide to copy documents from DocuWare to Google Drive;

Create a new scenario on Make.com
Add a new DocuWare App and choose Receive a Webhook. In the newly created Webhook, select Add and copy the URL that’s generated.
Run this scenario. You can tell it’s running when there is a spinning circle on the Webhook.
Open Web Services from the DocuWare Configurations page, then complete the following;
- Create a new SOAP Web Service and paste the URL from Make.com
- There is no Authentication needed for this
- Save & Test this connection. It will likely error out in DocuWare, this is normal
- Head back over to Make.com – if it worked properly, the spinning circle on your Webhook should’ve stopped, and you should see a “thought bubble” with a 1 in it.
Open the Webhooks plugin from the DocuWare Configurations page and complete the following;
- Create a new Webhook and select the File Cabinet you’d like this to run in, and the Web Service we just created
- Create your Trigger Conditions, this works just like a Workflow or Autoindex job and will trigger the Webhook when the conditions are met:
- The HTTP Request Body should be automatically generated using the structure of your File Cabinet
- Save the Webhook
Return to Make.com and run your scenario again so that the Webhook starts spinning again. Store a document in DocuWare that will trigger the Webhook created in Step 4.
This will send the correct data structure to our Webhook, allowing us to use those variables properly in the next step.
In Make.com, add another DocuWare app and choose Download a Document. If you don’t have an existing DocuWare Connection, Add a new Oauth2 connection and enter your Cloud System’s URL

Next to the File Cabinet/Document Tray ID dialog, toggle the Map option. Using the variables generated by our Webhook, you can dynamically fill both the File Cabinet ID & the DocID.
Add a Google Drive app to this scenario. If you don’t already have a Google connection, create one using the Add button.
Select the Google Drive folder you’d like these files to be stored in, and use the DocuWare document we previously downloaded.
Save your scenario, run it, and test the configuration. If everything works properly, you should see your 1 file in each of the app’s “thought bubbles”

NOTE: The Scenario must be running in order for the DocuWare Webhook to reach it. You can leave this scenario running so that it can be left unattended, but if you notice Webhook errors in DocuWare, it is likely because this scenario isn’t running.