Simon H. Hellmann Toshiba Tec Germany Imaging Systems GmbH IT-Consultant Document Management Solutions

Hello Mélanie,

this is currently (DW 7.9) not possible. A document can appear only once in a folder structure and therefore keyword fields can not be used for that. However, there are some ways around that.

If the keyword only has a few fixed options like "Bank A", "Bank B" and "Bank C", you can create one folder structure per option and use the "Filter" feature with "Keyword Field Contains Bank A" for example.

Another Workaround would be to use a single folder structure and a text field, then store N copies of the document, N being the number of different entries in the keyword field. Automatic copying of the document can be achieved using a custom application which connects to the REST API. I implemented this for some of my customers.
A Workflow might also work, because the REST API can be used from inside a WebService activity starting with Version 7.9.

The last option would obviously be to reconsider the use case. Perhaps the customer only wants this scenario implemented because they are used to it, but using search dialogs instead of folder structures might remove the need for this completely.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hello Simone Sola,

if you just want to delete or flag duplicates, you can use Workflow or Autoindex for that.
Check the documentation here: Find Duplicates with Autoindex or Find Duplicates with Workflow

If you need the API, refer to the documentation over at developer.docuware.com and the Platform description on your DocuWare Server: 
https://{DocuWareServer}/DocuWare/Platform/

Using the Endpoint /DocuWare/Platform/FileCabinets/ allows you to retrieve information about all file cabinets the currently logged-in user has access to.
Then you can use /DocuWare/Platform/FileCabinets/{FileCabinetGUID}/ to retrieve information about a single file cabinet, including all existing index fields in this cabinet (which the user has access to).

I am assuming here that by the term custom-made fields in the DB you mean the index fields of a given file cabinet.

Hope that helps.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hallo Stephan Buch, 

nein, das ist aktuell (DW 7.9) nicht möglich.
Ein Workaround wäre vielleicht, die Benachrichtigung an eine Listen-Variable vom Typ Benutzer zu senden, die vorher mit den Mitgliedern der Rolle(n) befüllt wird, aus denen dann mithilfe von Filter() im arithmetischen Ausdruck die nicht gewünschten Benutzer rausgefiltert – oder gar nicht erst mitbefüllt werden.

Gruß aus Neuss,
Simon H. Hellmann
DocuWare System Consultant
 

Hi Mélanie, 

you can retrieve the workflow history for a single document using the following REST API call:
https://{DocuWareServer}/DocuWare/Platform/FileCabinets/{FileCabinetGUID}/Documents/{DocID}/WorkflowHistory

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hi Mélanie, 

this sounds like a complicated problem.
Using Autoindex, you could trigger a job when the "modification date" changes, however, that also includes changes to the index data of the document. To only act on changes of the document content itself, you would then need to start a workflow which uses the DocuWare REST API to check if the "ContentModified" Field of any of the sections of the corresponding document has changed.
Only then you can be sure that the document content has been modified.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hi Mélanie, 

this setting is always defined on a dialog level, it is not possible to set it on file cabinet level.
For folders, there is no way to disable it.
The setting is stored in the dwsystem database, however, disabling it manually in the database seems to have no effect.
I just tested this on DW 7.9.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hello David Blake, 

you should always keep your SQL Servers up to date, this also applies to the DocuWare SQL Servers.
However, you should stop the DocuWare Services before applying the SQL Server Update.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hello George Charisis, 

conditional field visibility is currently only available in DocuWare Forms.
Store Dialogs, C2O Configurations, Workflow decisions etc. all do not support conditional visibility at this point (DW Version 7.9).

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hallo Patrick Brglez,

nein, das ist aktuell (Stand Version 7.9) nicht möglich.
Die E-Mail Anhang Funktion verhält sich genauso als würde man das Dokument aus dem WebClient herunterladen - auch dort erhält man eine .zip-Datei.
Vielleicht gibt es zu dem Thema ja bereits einen Eintrag auf uservoice - falls nicht, erstellen Sie gerne dort einen Funktionsvorschlag.

Gruß aus Neuss,
Simon H. Hellmann
DocuWare System Consultant

Hallo Andreas Reiser,

die Fehlermeldung ist erst einmal relativ nichtssagend, bitte prüfen Sie die ClientSetupLogs in C:\Programdata\DocuWare sowie das Application Event Log für mehr Details.

Gruß aus Neuss,
Simon H. Hellmann
DocuWare System Consultant