Simon H. Hellmann Toshiba Tec Germany Imaging Systems GmbH IT-Consultant Document Management Solutions

Hi Steve, 

is this an on-premise system? If yes, I would just use SQL to accomplish this task.
If it is a cloud system, I would probably just fire up Visual Studio to code an application or a service which does this using the .NET API.
This task seems too complicated for the limits of workflow designer - only helpful thing I can think of is using a table field with just one decimal row, then add entries to that instead of the keyword field, that way you don't have the duplicate problems.

Greetings from Germany, 
Simon H. Hellmann
DocuWare System Consultant

Hallo Bernhard, 

ist sichergestellt, dass der Benutzer, der verwendet wird um die Konfiguration auszuführen, das "Verwenden"-Recht auf den entsprechenden Briefkorb hat?

Achja, ich hoffe ihr habt noch nicht auf Oracle umgestellt, denn das wird als Datenbankarchitektur in Zukunft von DocuWare nicht mehr unterstützt.

Hallo Andreas, 

Es gibt zwei relevante Dokumente, einmal die technischen Release Notes und die "Neues in DocuWare Version X.X" Dokumente.
Beide erscheinen für jede neue Version, d.h. du müsstest beide Dokumente für die Versionen 7.3, 7.4, 7.5, 7.6, 7.7 und 7.8 durchsehen, um über alle Änderungen informiert zu sein.

Das "Neues in DocuWare Version X.X" Dokument erklärt die Neuerungen für die Anwender, die technischen Release Notes erklären die administrativen Änderungen und die Änderungen an der Systemarchitektur (u. a. auch geänderte Systemvoraussetzungen).

Die technischen Release Notes enthalten auch den empfohlenen Upgradepfad.

Bitte in JEDEM Fall die technischen Release Notes für alle Versionen prüfen, denn es gab zwischen den Versionen einige Breaking Changes, die dazu führen könnten, dass das System nach dem Update nicht mehr funktioniert, wenn diese nicht berücksichtigt werden (z.B. Internal Database V1 nicht mehr unterstützt).

Die Dokumente sind alle im Docu-Pool im "My Business" Bereich der DW Website zu finden.

Gruß aus Neuss,
Simon H. Hellmann
DocuWare System Consultant

Hi Masudi, 

thank you for your detailed explanation.
As far as I know, this is currently (7.8) not a setting you can configure, it is just the default behaviour.
Maybe you can create a Uservoice Request for implementation of a setting for this.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hi Goutham, 

this is a very general Error Message which only says that something is wrong with the Fulltext Server Service. You can find the detailed exception in the corresponding Log File on your DocuWare Server.
Usually the file you need for this Message is the PlatformLog and/or the FulltextLog located in C:\ProgramData\DocuWare\Logs.
With the log messages you should be able to figure out the problem or post it here again so we can hint you in the correct direction.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant
 

Hi Masudi, 

The documentation and examples for Validation Services can be found on the Developer Portal.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hi Masudi, 

this is currently not possible.
You can try to open a request on Uservoice for that.

If you are willing to buy a third-party solution, the DocuScan StorageRobot and the Toshiba e-FileWatcher are two Solutions I know of which provide similar functionality using the REST API. There might be more out there I do not know about.

(Disclaimer: I am affiliated with the Toshiba development team)

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hi Masudi,

this is only possible using a REST Validation Webservice on storing the document.

Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant

Hi Elton, 

as far as I know, you can only retrieve the entire field list and then filter it.
I usually only use the .NET API (which is just a wrapper for the REST API), and even there I have to retrieve Document.Fields and then filter for the field I need. Normally I do this by using LINQ like this:
string value = Document.Fields.FirstOrDefault(f => f.FieldName == "DOCUMENT_TYPE").Item.ToString();

So if you only want a single field with the REST API, you probably have to parse the JSON Object and filter it.

Hope this helps.
Greetings from Germany,
Simon H. Hellmann
DocuWare System Consultant